General Information for Catering


Menu Selections

These menus are suggestions only.  We would be pleased to customize a menu to meet your needs. If you are planning your event at the Round Table, please be sure that you have a Round Table menu. If you are planning a sit-down dinner, we ask that you limit your choices to two entrees.


Prices

All prices are subject to change without notice.  We guarantee our prices 90 days before an event.  A 18% service charge is added to all menu prices, as well as state and county sales tax.  Additional charges apply when your event is held at certain locations:

  • Monona Community Center — 10%
  • DeForest Community Center — 7.5%
  • Fitchburg Community Center — 5%
  • Lussier Center — 10%

These are mandatory fees set forth by each location.  These surcharges are passed directly to the respective locations, and will be added to your final bill.


Reception Deposit & Cancellations

A deposit of $200.00 will reserve your date, and will be applied to your final bill. We will mail you a contract confirming your menu and costs once you have decided on your menu choices. We can confirm your price within 90 days of your event. If you cancel your reception less than 2 months prior to your scheduled date, we reserve the right to consider the deposit non-refundable unless the date can be rebooked with a similarly sized event.


Final Guaranteed Numbers

We need an estimated number of guests at the time you reserve your date. We require your final guaranteed number one week before your event. Absolutely no changes will be allowed within 72 hours before your dinner. We will bill you for your guaranteed number of guests. If we serve more meals than guaranteed, Stoddard’s Catering will bill you for a mutually agreed upon number of additional meals.


Extended Serving Times

Stoddard’s understands that events do not always progress as usual. If our staff is delayed in serving dinner more than thirty minutes, additional charges will be billed to the customer. Cost will vary depending on staff assigned to each dinner. Buffet dinners will be served for one hour.


Payment

All receptions must be paid in full two days before the date of service. Payments can be made by cash or check. We accept credit cards only if the transaction is completed in our office. Other events may pay the day of service if prior arrangements have been made.


Table Service

All of our prices include disposable dishes and white disposable table covers (unless reception is at The Round Table). If a customer wishes us to rent china dishes for them, a charge of $3.50 per person will be added. The china rental includes dinner plates, stainless steel flatware, and white linen table covers. Disposable water glasses and disposable white napkins will be used. If the customer wishes to rent white linen napkins, they are available at an additional $.50 per person. If the customer purchases personalized napkins, we will use them according to their instructions.


Leftovers

Due to liability concerns we do not allow customers to receive foods leftover from their function.


Other Information

We provide our staff with a meal while working. Extra food is included to feed our staff at an event and we do not bill the client for the food.

We are not responsible for any table or chair arranging or dining room layout (unless reception is at The Round Table). That is the responsibility of the customer.